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Insert a Manual Page Break

By Dale Howard, MVP, Sensei Project Solutions

One of the questions that comes up occasionally in the Microsoft Answers user forum for Microsoft Project is, “How can I insert a manual page break for printing in a Microsoft Project file?” In the 2007 version and earlier, users could click the Insert menu and then select the Page Break item. With the release of Microsoft Project 2010, however, the Page Break item is not included on any of the default ribbons or in the Quick Access Toolbar (QAT).

To insert a forced page break for printing in Microsoft Project 2010, 2013, or 2016, complete the following steps:

1. Open the project in question, then click File > Options > Quick Access Toolbar. The software displays the Project Options dialog with the Quick Access Toolbar page displayed.

Figure 1: Project Options dialog

Figure 1: Project Options dialog

2. In the upper left corner of the dialog, click the Choose commands from pick list select the All Commands item.

Figure 2: Select the All Commands item

Figure 2: Select the All Commands item

3. In the list of commands on the right side of the dialog (in the Quick Access Toolbar), select the location after whichyou want to insert the new button.

4. In the list of commands on the left side of the dialog, select the Insert Page Break item, and then click the Addbutton to add the command to the list on the right side of the dialog (on your Quick Access Toolbar).

Figure 3: Add the Insert Page Break command

Figure 3: Add the Insert Page Break command

5. Click the OK button to close the Project Options dialog. You will now see the Insert Page Break command added to your Quick Access Toolbar.

Figure 4: Insert Page Break Command added to the QAT

Figure 4: Insert Page Break Command added to the QAT

6. To insert a manual page break in a project, select the task that should appear at the top of a new page when you print the project.

7. Click the Insert Page Break button on your Quick Access Toolbar to insert a manual page break on the selected task. Microsoft Project displays a thin black gridline across the top of the selected task to indicate the manual page break, as shown in the following figure.

Figure 5: Manual page break inserted on the Foundations task

Figure 5: Manual page break inserted on the Foundations task

Note: To remove an existing manual page break in a Microsoft Project file, select the task containing the manual page break, and then click the Insert Page Break button on your Quick Access Toolbar.

About Sensei Project Solutions
Sensei Project Solutions, a Finalist for the 2015 Microsoft Project and Portfolio Management (PPM) Partner of the Year, focuses on bringing Instant Productivity to your team. Our mission is to help individuals and organizations be more productive so that they can achieve their greatest potential. As a Gold certified Microsoft Partner and Registered Education Provider (R.E.P.) with the Project Management Institute (PMI®), Sensei offers a complete set of services and products for a successful Microsoft PPM deployment. Our guiding principles for Proactive PPM follow best practices and industry standards aligned with the Project Management Institute (PMI) and Gartner, enabling organizations to manage resource demand, obtain business intelligence that facilitates better decision making, increase business effectiveness by easily connecting people, and become self-sufficient with PPM processes and solutions. In short, Sensei helps organizations achieve Instant Productivity.

About Dale Howard, Director of Education, Sensei Project Solutions
Dale Howard is a seasoned training professional who is approaching 30 years of technical training experience. He has taught students how to effectively use every version of Microsoft Project beginning with version 4.0 for Windows 95, and every version of the Microsoft EPM tool beginning with Project Central in the year 2000. Dale possesses the coveted Project MVP title and is one of only 64 Project MVPs in the entire world. He is the co-author of 20 books on Microsoft Project and Project Server. Dale is known for high-energy, highly interactive style of presenting and teaching. He was voted the “Best Presenter” by conference participants at the Project Conference in 2012.

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