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Creating Multiple Timeline Views in Microsoft Project 2010 and 2013

By Dale Howard, MVP, Sensei Project Solutions

A powerful new feature in Microsoft Project 2016 allows project managers to display multiple timelines in a single Timeline view. For example, notice in the following figure that my Timeline view displays three different timelines with different sets of tasks in the same Timeline view.

01-timeline-view-in-microsoft-project-2016-768x319
Figure 1: Multiple timelines in the Timeline view

However, what if you are using the 2010 or 2013 version of Microsoft Project? How can you display multiple timelines using the Timeline view? The answer is that you must create multiple Timeline views, each of which contains a timeline with the tasks you want to display.

I suspect that many project managers do not realize that you can create multiple Timeline views in Microsoft Project 2010, 2013, or even in the 2016 version. In fact, just this past week, I answered a question about this in the Office Answers – Microsoft Project user forum. The user wanted to know how to display different sets of tasks in the Timeline view in Microsoft Project 2013. I told the user that he/she would need to create multiple Timeline views for this purpose.

If you need to create multiple Timeline views to display different sets of tasks in your own projects, complete the following steps:

1. Open a project that needs multiple Timeline views.

2. Click any View pick list menu (such as the Gantt Chart pick list menu on the Task ribbon) and select the More Views item.

Figure 2: Select the More Views menu item

Figure 2: Select the More Views menu item

3. In the More Views dialog, click the New button.

Figure 3: Click the New button

Figure 3: Click the New button

4. In the Define New View dialog, select the Single View option and click the OK button.

Figure 4: Select the Single View option

Figure 4: Select the Single View option

5. In the View Definition dialog, enter a name for the new view in the Name field.
6. Click the Screen pick list and select the Timeline item.

Figure 5: Create a new Timeline view

Figure 5: Create a new Timeline view

7. Click the OK button to close the View Definition dialog.
8. Click the Close button to close the More Views dialog as well.

After creating the new Timeline view, you must apply it by completing the following steps:

  1. Apply the Gantt Chart view, if it is not already applied.
  2. Click the View tab to display the View ribbon.
  3. In the Split View section of the ribbon, select the Timeline checkbox.
  4. Click the Timeline pick list to the right of the checkbox and select your new Timeline view.
Figure 6: View ribbon - Apply the new Timeline view

Figure 6: View ribbon – Apply the new Timeline view

The new Timeline view will be blank, and ready for you to add tasks to the timeline. Using this technique, you can use as many Timeline views as you need.

About Sensei Project Solutions
Sensei Project Solutions, a Finalist for the 2015 Microsoft Project and Portfolio Management (PPM) Partner of the Year, focuses on bringing Instant Productivity to your team. Our mission is to help individuals and organizations be more productive so that they can achieve their greatest potential. As a Gold certified Microsoft Partner and Registered Education Provider (R.E.P.) with the Project Management Institute (PMI®), Sensei offers a complete set of services and products for a successful Microsoft PPM deployment. Our guiding principles for Proactive PPM follow best practices and industry standards aligned with the Project Management Institute (PMI) and Gartner, enabling organizations to manage resource demand, obtain business intelligence that facilitates better decision making, increase business effectiveness by easily connecting people, and become self-sufficient with PPM processes and solutions. In short, Sensei helps organizations achieve Instant Productivity.

About Dale Howard, Director of Education, Sensei Project Solutions
Dale Howard is a seasoned training professional who is approaching 30 years of technical training experience. He has taught students how to effectively use every version of Microsoft Project beginning with version 4.0 for Windows 95, and every version of the Microsoft EPM tool beginning with Project Central in the year 2000. Dale possesses the coveted Project MVP title and is one of only 64 Project MVPs in the entire world. He is the co-author of 20 books on Microsoft Project and Project Server. Dale is known for high-energy, highly interactive style of presenting and teaching. He was voted the “Best Presenter” by conference participants at the Project Conference in 2012.

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